The blog provides the steps for making Adjustment in Oracle Account Payables Invoices. The invoice adjustment in Oracle Account Payables is allowed for Invoice Details, Invoice Scheduled Payments and Invoice Distribution. Oracle Account Payables allows to make adjustments for the Paid Invoices also but that also requires corrections in the General Ledger Accounting entry and thus recommended to be performed with Approvals.

The invoice adjustments can be performed by the Authorized Payable Users only. The invoices adjusted are required to be Validated again except for adjustments related to Payment Term or Scheduled Payments for Validated Invoices

When Invoice and Invoice Batch Adjustment Not Allowed

The below points need to be considered when Invoices and Invoice Batch Adjustments cannot be performed

• Adjustments cannot be performed on reversed invoice distribution as reversing encumbrance entry is created in Payables
• Adjustments cannot be performed on Cancelled Invoices
• Adjustments cannot be performed on Invoices that has Distribution being marked as ‘Final Matched’
• Adjustments cannot be performed on Interest Invoices which are paid and accounted in system
• Adjustments cannot be performed on Invoices selected for Payment in Payment Batch
• Adjustments cannot be performed on Invoices with Invalid Account Details
• Adjustments cannot be performed on Invoices having Withholding Tax
• Adjustments cannot be performed on deleted distributions

Purchase Order Matched Invoice Adjustment

There could be a scenarios where the Invoice is matched to the Wrong Purchase Order( Purchase Order, Order Shipment, Receipts , Distribution) .

This can be corrected by “Reverse the matched distributions” OR “Create New Distribution for New Purchase Order”. In case of Reversing the Invoice Distributions, scheduled payment change is required to match the Invoice Amount Total.

Purchase Order Matched Invoice Adjustment can be done to GL Date, Income Tax Type, Accounting fields also.

Invoice Amount Adjustment

Perform the below steps for Payables Invoice Amount Adjustments

• Search the Invoice Number in Invoice Workbench
• Change the Invoice Amount
• Navigate to Distribution Tab, Change Distribution to match the New Invoice Amount
• Navigate to Scheduled Payment Tab, Change Schedule Payments to match the New Invoice Amount
• Save the Invoice
• Validate the Invoice

Invoice GL Date Adjustment

The GL Date is defaulted when the New Invoice Distribution is created. Payables uses GL Date as the Invoice Accounting Date . To make adjustments in the Invoice, Navigate to Distribution Tab, Change GL Date . The GL Date Adjustments can be done till the Invoice is Not Validated

Invoice Batch Adjustment

Invoice Batch Processing includes multiple Invoices to be processed together. The below adjustments can be done in Invoice Batch

• Change the Invoice Batch Type Default. If the Payable User has mix of Invoices and Credit Memos , then after entering the invoices, the type default can be changes to Credit Memos to avoid entering individually
• Modify the Control Count and Control Total to identify the Duplicate Invoices before creating Invoice Journal Entries
• Adjustment can be done by adding New Invoices to Invoice Batch
• Adjustment can be done by deleting invoices before Invoices are validated
• Save the Invoice Batches

Invoice Schedule Payment Adjustment

The below given points to consider for Scheduled Payments

• Payables Scheduled Payment Adjustments can be performed if the Invoice is Not Fully Paid

• Payables Scheduled Payment Adjustments can be performed To Hold the Scheduled Payment

• Payables Scheduled Payment Adjustments can be performed by changing unpaid scheduled payments

Perform the below steps for Payables Scheduled Payment Adjustments

• Search the Invoice using Invoice Number
• Navigate to Schedule Payment Tab, Change unpaid scheduled payments in the invoice
• New Scheduled Payments can also be added to the Invoice as part of adjustment
• Split Scheduled Payments can also be performed on the Unpaid Scheduled payments in the Invoice
• Save the Invoice