The blog provides the Invoice Overview in Oracle EBS R12 Account Payables module.  Any organization deals with Suppliers for the goods and services for their business. The Supplier in return creates an Invoice listing the amount to be paid for the given goods and services.  Oracle EBS R12 Account Payables module provides the functionality to manage the Supplier Invoice Processing. An Invoice is broadly divided into Invoice Header and Invoice Lines

Invoice Header:  The Invoice header provides the common information related to an invoice like Invoice Number, Invoice Date, Supplier Data and Payment Terms

Invoice Lines: The Invoice Lines provides the listing of each goods and services, Invoice Pricing , Invoice Tax & Freight Charges to be applied for each received entry in an invoice.

An invoice created has to be validated either manually or can be done automatically by matching the Invoice to the raised Purchase Order (PO) or Purchase Receipt. An invoice can be setup with the Invoice Line Approval Workflow by assigning the Invoice Approval Hierarchy.

For an Invoice, each invoice line could be mapped with single or multiple distribution lines. The distribution lines are considered for generating invoice accounting entry

For each invoice tax is calculated with the help of integrated Invoice Tax Setup. An invoice Tax Calculation uses the Invoice Header and Lines data for calculating the taxes that need to be applied to an invoice.

Different Ways for Entering Account Payables Invoice

An Invoice creation can be handled in different ways in Account Payables as given below

Invoice Creation Process	Description
Automatic Invoice Creation Process	Account Payables allows to create Recurring Invoices
	Account Payables allows to create RTS Invoices. If Returns to Supplier feature is enabled in Oracle Purchasing then System creates Debit Memos to Suppliers
	Account Payables allows to create Retroactive Price Adjustment Invoices. If Retroactive Pricing feature is enabled in Oracle Purchasing then System creates Adjustment and PO Price Adjustment Invoices
Import Invoice Process	Account Payables allows to Import Expense Reports through web browser using Oracle Internet Expense Reports feature
	Account Payables allows to Import Credit Card Flat File for Credit Card Invoice processing
	Account Payables allows to Import Electronic Invoices (EDI) through e-Commerce Gateway
	Account Payables allows to Import XML Invoices through Oracle XML Gateway
	Account Payables allows to Import Invoices from external system using SQL Loader
	Account Payables allows to Import Lease Invoices transferred from Oracle Property Manager
	Account Payables allows to Import Lease Payments transferred from Oracle Assets
Third Party Invoice Settlement Process	Account Payables provides the support for the created Invoices need to processed and settled in the system for every month end closure activity

Account Payables Invoice Types

The below given are the Invoice Types supported by Oracle Account Payables

Account Payables Invoice Types	Account Payables Invoice Type Description
Standard Invoices	These type of invoices are received from Suppliers against the goods and services delivered. The Standard Invoices amount should be positive and such invoices are either matched with Purchase Order(PO) or not
Mixed Invoices	These type of invoices can be matched either to Purchase Order(PO) or matched with invoices. The Mixed Invoices amount could be positive or negative
PO Price Adjustment Invoices	These type of invoices are created to record the amount difference between the Original Invoice and the New Purchase Order(PO) Price. These type of invoices can be matched either to Purchase Order(PO) or matched with invoices
Credit Memo	These type of invoices are created to record the Credit Amount against the goods and service provided by Supplier. The Credit Memos always have a negative amount
Debit Memo	The Memos are created to record the Credit Amount against the goods and service provided by Supplier in absence of Credit Memo not received from Supplier
PrePayment	These type of invoices are created to record the Advance Payment made to Supplier or employee
Expense Reports	These type of invoices are created to record the business related expenses related to an employee
Scheduled Payments	These type of invoices are created based on the Payment Terms defined in the Invoice header for scheduling payments
Distribution	These type of invoices include distribution details like account charges , invoice accounting details, GL Date , Project details etc..